Company Profile
Istana Bahan is a synthetic leather textile material distributor serving everything from small retail stores to large construction projects. They have a central warehouse and several branches in urban areas of Indonesia.
Business Challenges
1. Complex Inventory Management
Manage various product variants with batch and serial numbers, and monitor material expiration dates.
2. Multi-Warehouse Distribution & Variant Positioning
Stock is spread across multiple warehouses, making it difficult to monitor transfers and profit margins per location.
3. High Human Error
Manual input in Excel causes stock discrepancies, overorders, and delays in order fulfillment.
4. Complex Distribution & Promotion Transactions
Implementing discount schemes based on purchase volume or customer class is difficult to do manually.
Solution via Antzman Software
Antzman is implemented as a business software system that integrates inventory, distribution, accounting, and CRM modules.
• Variant & Batch Management
Each product is stored as a variant template, complete with batch tracking and validity. These details are available in real-time and can be scanned directly via mobile devices.
• Multi-Warehouse Monitoring & Transfers
Stock between warehouses is monitored, transfers are automatically recorded, and warehouse-by-warehouse reports can be generated in seconds for stock analysis and profitability.
• Automatic Reorders
The system determines the reorder level for each product. When stock is low, a material request is automatically generated and a notification is sent to the purchasing team.
• Promotion Schemes & Customer Credit
Discounts are automatically applied based on volume or customer category. The system also manages credit limits and receivable payments via email/SMS notifications
• Integration & Multilingual
Antzman supports full integration via API/Webhook—connecting with e-commerce, delivery services, and external financial systems. The app is available in multiple languages, making it easy for staff across multiple locations to use.
Results After 6 Months
Indicator
Before ERP
After ERP
Stack of stale / cancelled stock
Stock transfer processing time
2–3 days manual
Instant & Automatic
Lost sales due to empty stock
10%
Drop below 2%
Invoice administration bottleneck
Manual & slow
Automatic invoices & bills sent instantly
Customer satisfaction
Fluctuating
High stability; on-time delivery increased
Success Factors
1. Training & Adoption
Involvement of all departments—stock, sales, and purchasing—with comprehensive training.
2. Phased Approach
Starting with the central warehouse and one branch, then working towards a full rollout.
3. Regular Monitoring & Communication
Weekly meetings discuss system issues and improvements, supporting an iterative process.
4. Automation & Standardization
The use of standard APIs and templates speeds up the integration and documentation process.